All employees of Youngstown State University, including student employees, will notice a new timesheet system in the coming months. Instead of submitting a time card on paper, employees will submit information using their YSU Banner ID.
Jack Fahey, vice president for student affairs, said the transition from paper timesheets to Web-based timesheets, known as Web time entry, will reduce processing errors.
“It will be much easier and less time consuming for departments, especially large departments, to do biweekly student payroll,” he said.
The new timesheet system will save paper and allow employees to view and sign their timesheets more conveniently, Fahey said.
Paul Kobulnicky, executive assistant to the vice president for finance and administration, said employees will access their timesheets via the MyYSU Portal.
“Employees will fill out a timesheet as they do now, but the timesheet will be a form on the Web that is as personal to them as their paper timesheet is now,” Kobulnicky said. “Once the employee submits their Web timesheet, it moves electronically to the employee’s supervisor to be approved or sent back for correction.”
Kobulnicky said the new system allows students to fill out and submit timesheets anywhere they have Internet access — even on smartphones.
“Did you forget to submit your timesheet before you left for spring break? No problem if you have Internet access from your Cancun hot tub,” he said.
Employees can expect to see the new system in place by the beginning of fall semester. However, some employees could start using it as early as summer.
Ashley Bundy, a student assistant in the economics department, said she likes the idea of the Web-based timesheet, as it will save time and paper.
“It will cut down on wasted paper, especially envelopes used to transport the timesheets,” she said. “We have a giant timesheet with lots of space, but we only use one row.”
Kobulnicky said other universities already use the Web time entry system for their employees.
“It is the way that the employees of most universities and large businesses enter time worked,” he said. “We are just catching up.”